Wednesday, February 20, 2008

Copying labels/business cards

When I tried to show everyone how to copy your customized labels/business cards, I ran into problems selecting the inital cell. Here's the sure fire method to get an entire sheet of labels/cards (and yes, you can have pictures in the label/card):

1) Create the label/card in one of the cells in the table.
2) Once you have the label/card looking the way you want, click somewhere in the cell
3) Click on the Table drop down menu, then click on Select, then Cell (you might have to click on the double arrow to get Select to show up)
4) The cell containing your label/card should now be highlighted. Now click on the Edit drop down menu and click on Copy. This will copy the entire contents (including pictures) of the cell you selected.
5) Now click on Table drop down menu, then click on Select, then Table. Now the entire table should be selected. If you are using labels, their may be additional cells that Word uses as spacers. If this is the case, instead of selecting the entire table, your have to select individual columns. To do this, click on Table drop down menu, then click on Select, then Column. Now the first column should be selected.
6) Finally, click on the Edit drop down menu and click on Paste. The cell you copied should now be pasted into the cell you had selected. If you selected an individual column, you can click on a cell in the next column and repeat step 5 and 6. Keep doing this until your sheet is full of your label.

You can also selected the cells you want to paste into by clicking and dragging, although this method is not as sure fire as the step above.

I know it seems like a lot of steps, but once you get the hang of selecting, copying and pasting, you'll find yourself using it over and over again (and not just for labels).

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